Terms and Conditions for Photography Services Effective Date: 01 January 2025
1. Booking & Payment
1.1 Booking Confirmation: A booking is confirmed only upon receipt of a completed booking form and a non-refundable deposit amounting to 25% of the total agreed fee. The deposit ensures the reservation of the specified date and time for your shoot.
1.2 Deposit Payment: Deposits can be paid through bank transfer, PayPal, or other approved methods. Payment instructions will be provided upon confirmation of the booking request.
1.3 Balance Payment: The remaining balance must be cleared no later than 7 calendar days before the scheduled shoot date, unless explicitly agreed otherwise in writing.
1.4 Late Payment Policy: Failure to pay the balance by the specified deadline may result in the cancellation of the booking, with the deposit forfeited. Reinstating a canceled booking is subject to availability and additional charges.
1.5 Last-Minute Bookings: For bookings made within 7 calendar days of the event or shoot date, full payment is required at the time of booking.
1.6 Rescheduling Policy: Clients may reschedule their booking by providing at least 14 calendar days of written notice before the original shoot date. Rescheduling is subject to photographer availability. The deposit will be transferred to the new date.
1.7 Cancellation Policy:
Client Cancellations: Deposits are non-refundable. For cancellations made within 7 calendar days of the scheduled shoot, an additional fee of 50% of the total agreed fee will be charged.
Photographer Cancellations: If UK Media Shots Photography is unable to fulfill the booking due to unforeseen circumstances, all fees paid by the client, including the deposit, will be refunded in full.
1.8 Travel Fees: For bookings requiring travel beyond 20 miles from Warsop, Nottinghamshire, an additional fee of £0.60per mile applies (excluding the first 20 miles).
1.9 Additional Costs: Clients are responsible for any additional expenses incurred for the shoot, such as venue hire, permits, or parking fees, which must be arranged in advance.
1.10 Accepted Currencies: All payments must be made in GBP (£).