Privacy Policy – Media Images Photography (2026)

Effective Date: 1 January 2026
Business Name: Media Images Photography
Website: https://www.ukmediashots.uk
Location: Nottinghamshire, United Kingdom

1. Introduction

Media Images Photography is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, services, or interact with us in any way.

We comply with the UK GDPR, the Data Protection Act 2018, and all applicable UK data protection laws.

2. Information We Collect

We may collect and process the following types of personal data:

Personal Information

• Name
• Email address
• Phone number
• Business/artist/band name
• Social media handles

Booking & Enquiry Information

• Event details
• Venue information
• Performance details
• Booking preferences

Website & Technical Data

• IP address
• Browser type
• Device information
• Pages visited
• Referral sources

Transaction Data

• Payments
• Invoices
• Licensing records
• Purchase history

3. How We Collect Your Data

We collect data when you:

• Submit contact or booking forms
• Make enquiries via email or social media
• Book photography services
• Purchase images or licenses
• Subscribe to newsletters or updates
• Interact with our website
• Attend events where we are providing coverage

4. How We Use Your Information

Your data may be used for:

• Responding to enquiries
• Managing bookings and contracts
• Delivering photography services
• Providing galleries and image access
• Processing payments
• Image licensing
• Marketing communications (only with consent)
• Website improvement and analytics
• Legal and accounting purposes

5. Legal Basis for Processing Data

We process personal data under the following lawful bases:

• Consent
• Contractual necessity
• Legal obligation
• Legitimate interests

6. Image Data & Photography Rights

Photos taken at public events, gigs, festivals, and venues may include identifiable individuals. These images are processed under legitimate interest and journalistic/artistic exemption where applicable.

Images may be used for:

• Portfolio display
• Editorial use
• Promotional use
• Marketing content
• Media and press use

Where required, commercial usage will always be subject to licensing agreements.

7. Data Sharing

We do not sell personal data.

We may share data with:

• Payment processors
• Website hosting providers
• Gallery delivery platforms
• Cloud storage providers
• Accounting services
• Legal authorities if required by law

All third parties are required to comply with UK GDPR.

8. Data Storage & Security

We store data securely using:

• Encrypted systems
• Secure cloud services
• Password-protected platforms
• Limited access controls

We take reasonable steps to protect your data from loss, misuse, unauthorised access, or disclosure.

9. Data Retention

We retain personal data only for as long as necessary:

• Booking data: up to 7 years (legal/accounting)
• Licensing records: permanent
• Enquiry data: up to 24 months
• Marketing data: until consent is withdrawn

10. Your Rights Under UK GDPR

You have the right to:

• Access your data
• Request correction
• Request deletion
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent
• Lodge a complaint with the ICO

ICO website: https://ico.org.uk

11. Cookies

Our website may use cookies for:

• Functionality
• Analytics
• Performance

You can manage cookies through your browser settings.

12. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy policies or practices of third-party websites.

13. Children’s Data

Our services are not directed at children under 13, and we do not knowingly collect personal data from children.

14. Policy Updates

This policy may be updated from time to time. Any changes will be posted on this page with a revised effective date.